We will only use the information that we collect about you lawfully in accordance with the UK Data Protection Act 1998 (ICO registration number Z5571849) and the General Data Protection Regulation (GDPR) 2016.
We will comply with data protection law. This says that the personal information we hold about you must be:
Used lawfully, fairly and in a transparent way.Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
Relevant to the purposes we have told you about and limited only to those purposes.
Accurate and kept up to date.
Kept only as long as necessary for the purposes we have told you about.
Definitions and Interpretation
Collectively all information that you submit to iNPUT Solutions Limited via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998;
The information we hold about you is important, please ensure that we have the most uptodate and accurate information by emailing us at: gdpr at input-it.com
iNPUT Solutions Limited, ourselves, we or us
iNPUT Solutions Limited, a company incorporated in England and Wales with registered number 03705449 whose registered office is at 46 Great Delph, WA11 0YE;
You can contact us via email: gdpr at input-it.com
User or you
Any third party that accesses the Website and is not either (1) employed by iNPUT Solutions Limited and acting in the course of their employment or (2) engaged as a consultant or otherwise providing services to iNPUT Solutions Limited and accessing the Website in connection with the provision of such services;
The website that you are currently using, www.input-it.com, and any sub-domains of this website unless expressly excluded by their own terms and conditions.
The General Data Protection Regulations.
Information Commissioners Office.
The singular includes the plural and vice versa;
A reference to a person includes firms, companies, government entities, trusts and partnerships;
“including” is understood to mean “including without limitation”;
Reference to any statutory provision includes any modification or amendment of it;
For the purposes of the Data Protection Act 1998, iNPUT Solutions Limited is the “data controller”.
WHAT DATA WE COLLECT ABOUT YOU
We may collect the following, which includes personal Data, from you:
Contact Information - Where you make an enquiry via email or via telephone, we will collect your name, address, company, email and telephone number in order to respond accordingly;
Technical data - includes your computer login username and password, Internet Protocol information, Operating System type, WIFI details that contribute to you being able to contact our website. We may also collect your mailbox login username and password in order to help;
Financial data such as your bank account details for any financial transactions between us;
If there is no further actions required from your enquiry, we will delete this information within 30 days of receipt;
Please be advised that we do not collect any sensitive personal data as defined by the GDPR or Data Protection Act. This information includes: data such as ethnic origin, race, age, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data nor do we collect any information about criminal convictions and offences.
HOW WE COLLECT THIS DATA
Data is collected from the Contacts Page on our website;
Data may also be collected by your enquiries to us via email or in response to one of our newsletters or promotional emails;
Data will also be collected by contacting us via the telephone;
Data may also be collected via contact by you on social media;
HOW YOUR PERSONAL DATA IS USED
We use the Data that you provide as follows:
As part of a requirements gathering exercise in relation to your enquiry;
Ensuring we give you the right advice and/or information to help with your enquiry;
To provide information on our existing and new service provision that we believe will benefit you;
To carry out obligations from any service contracts we may have with you;
To seek your opinions or views on a new service we are looking to provide;
To send you information we think may be of interest to you;
Internal record keeping;
Improvement of our products/services;
Contact for market research purposes which may be done using email, telephone or mail. Such information may be used to customise or update the services on our Website;
Where we need to comply with a legal or regulatory obligation;
You can ask us to stop sending you marketing messages at any time by following the opt-out procedure included on any marketing message sent.
If there is any reason to use this data for any unrelated purpose, we will notify you and explain the legal justifications for this use.
DISCLOSURES OF YOUR PERSONAL DATA
Third Party Service Providers working on our behalf:
We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver and complete the service required also ensuring that information is kept secure.
Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law. An example being by a court order or for the purposes of prevention of fraud or other crime.
We do not sell or rent your information to third parties.
Third Party Product Providers we work in association with:
We work closely with various third party service providers to bring you a range of quality and reliable services designed to meet your needs. When you enquire about or purchase one or more of these services, the relevant third party service provider will not be sent your personal information.
In some cases, they will be acting as a data controller of your information, however, they will all abide by the strict Data Protection and subsequent GDPR rules.
Changes of Business Ownership and Control:
We will retain any Data you submit for 60 days unless it is required for ongoing service provision.
All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998 and the GDPR. For more details on security see the clause below (Security Precautions in place to protect Data).
Links to other Websites:
YOUR LEGAL RIGHTS
Under the GDPR, you have the following rights, which we will always work to uphold:
The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us at gdpr at input-it.com;
The right to access the personal data we hold about you.
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us via email: gdpr at input-it.com or write to use using the address at the top of the page.
The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us via email: gdpr at input-it.com or write to use using the address at the top of the page.
The right to restrict (i.e. prevent) the processing of your personal data.
The right to object to us using your personal data for a particular purpose or purposes.
The right to data portability: This means that if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means. You can ask us for a copy of that personal data to re-use with another service or business in many cases.
Rights relating to automated decision-making and profiling: We do not use your personal data in this way.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
In the meantime, if any data changes, or any of the information we hold is inaccurate or out of date, please email us at: gdpr at input-it.com or write to us at the address at the top of this page with the most uptodate information so that we can update our records.
For any requests, please allow up-to 30 days for us to gather all the data we hold and to present it in an understandable format. You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
Before providing the information, we may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
SECURITY PRECAUTIONS TO PROTECT DATA
When you give us personal Data, we take steps to ensure that it’s protected using physical, electronic and managerial procedures to safeguard and secure the Data.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We have procedures in place to prevent your personal data from being accidentally lost, used, accessed, altered or disclosed in an unauthorised way. We limit access to your personal data to only those employees, agents, contractors and other third parties who have a business need to know. They will only process your data in accordance with our strict instructions. They will also be subject to confidentiality.
16 or under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you need to provide us with personal information.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the England and Wales courts.
You may contact iNPUT Solutions Limited by email: gdpr at input-it.com or write to us at the address at the top of this page.
1 April 2018